Arizona Exclusive Promotion!
Get 30% off and 2 months free (save $2000).
From myEZcare—built to help Arizona agencies move fast, stay compliant, and eliminate paperwork.
Arizona home health and adult day care providers are navigating a pivotal shift: AHCCCS has ended its contract with Sandata, which means agencies either keep paying Sandata directly and manage compliance on their own—or switch to a modern home health care software provider that integrates Arizona workflows end-to-end. This is more than a vendor swap. It’s a chance to simplify EVV, tighten billing, and become truly paperless so your team spends time on care—not chasing forms.
This guide comes from a software developer and digital marketer who has spent 15+ years implementing home health care platforms, training staff, and cleaning up denied claims. Below you’ll find the practical, field-tested blueprint agencies ask for when they want a decision-ready plan—not marketing fluff.
What the AHCCCS–Sandata Change Means for Agencies
- You own the platform choice—and the cost. Without a state-funded default, you can pick the tool that best fits your workflows and budget.
- Compliance still rules the day. EVV capture, authorizations, and clean claims must align with AHCCCS requirements across programs and payers.
- Opportunity beats obligation. If you’re paying out-of-pocket anyway, choose a system that reduces paperwork, accelerates billing, and improves audit readiness.
Bottom line: Don’t pay more for the same limitations. Use this transition to modernize—once.
The Non-Negotiables in an Arizona-Ready Home Health Care Software Provider
1) Paperless by Design (Not Just Scanned PDFs)
Your platform should make every step digital: care plans, assessments, visit notes, timesheets, e-signatures, and audit logs. Paperless reduces lost records, speeds claims, and makes compliance defensible.
2) AHCCCS-Aligned EVV
Look for real-time GPS visit capture, simple clock-in/out flows, exception management, and EVV-to-claim linkage. The fewer manual edits you need, the more predictable your reimbursements.
3) Automated Medicaid & Multi-Payer Billing
Arizona agencies often bill AHCCCS, Medicare, and private insurance. Your provider should pre-configure payer rules, run pre-submission checks, and surface errors before claims go out.
4) Waiver Program Tracking (HCBS & DDD)
Authorization limits, units, and service caps should auto-track—no spreadsheet gymnastics. The system must prevent over-utilization and catch gaps early.
5) Smart Scheduling & Routing for Arizona Geography
From Phoenix density to rural routes, you need GPS-optimized schedules, caregiver availability views, and mobile notifications that cut travel time and no-shows.
6) Mobile Care Documentation (Online + Offline)
Caregivers should document care, capture vitals, and send secure messages from the field—even with spotty coverage. Offline sync avoids missed EVV.
7) Real-Time Dashboards & One-Click Audit Trails
Leaders need at-a-glance EVV status, claim health, and exceptions; auditors need time-stamped trails in seconds. If reporting is clunky, audits get expensive.
Use the offer to fund success:
Arizona Exclusive Promotion! Get 30% off and 2 months free (save $2000).
Apply those savings to hands-on training and a migration reconciliation pass—small costs that prevent big denials.
Common Pitfalls (and the Fix)
- “We’ll fix it in billing.” Don’t. Solve errors at the point of care with prompts, grace windows, and simple mobile flows.
- Under-training field staff. A 45-minute bootcamp + a one-pager reduces exceptions more than any policy memo.
- Messy migrations. Require field mapping, test loads, and a reconciliation report you sign off before cutover.
- Thin reporting. If you can’t show EVV → claim linkage clearly, audits will stall and AR will bloat.
Why myEZcare Fits Arizona Providers
While you should evaluate multiple vendors, myEZcare is designed to make Arizona agencies and adult day care centers 100% paperless while aligning to AHCCCS realities:
- Paperless Operations: Digital care plans, e-signatures, EVV-linked notes, and secure cloud storage.
- Integrated EVV: Real-time GPS capture with exception management to minimize manual edits.
- Automated Billing: AHCCCS, Medicare, and private payer rules with pre-submission checks to reduce denials.
- Waiver Management: HCBS and DDD authorization tracking and unit monitoring built in.
- Mobile-First: Online/offline documentation, secure messaging, and simple caregiver UX.
- Audit Confidence: One-click trails regulators can follow without back-and-forth.
Arizona Exclusive Promotion!
Get 30% off and 2 months free (save $2000).
Switch with myEZcare now, and use the savings to train staff and migrate cleanly.
FAQs
1) Do we have to stay with Sandata?
No. Agencies can keep Sandata (and pay directly) or choose another provider that better fits Arizona workflows and costs.
2) Can a small agency realistically go paperless this quarter?
Yes. Smaller decision loops often lead to faster rollouts. With a tight 30–60–90 plan, many small teams see results in the first billing cycle.
3) How do we avoid denied claims during the transition?
Run test claims, use pre-submission checks, and hold a weekly “top 3 exceptions” review for the first two months.
4) What metrics should leadership watch?
Electronic capture rate, exception volume by type, first-pass acceptance rate, days to pay, and admin hours saved per week.
5) What makes myEZcare different for Arizona?
Purpose-built paperless workflows, AHCCCS-aligned EVV, automated multi-payer billing, waiver tracking, and audit-ready reporting—without the “pay more for less” trap.
